Free school supply drive organizer
Tags on a board, a claim link for the congregation, a scan station for returns, and a live status page everyone can watch. The whole drive in one place — and it works just as well for food, coat, and Christmas drives. Free, for real.
Create the drive. Import your student or need list from a spreadsheet — or generate numbered tags from scratch. Grade-level supply lists are built in.
Share the claim link. The congregation claims tags online from any phone, or grabs a physical tag on Sunday. Either way the board updates itself.
Track returns live. Volunteers check items in at a PIN-protected scan station, and the public status page shows progress in real time.
What you get, free
This is the real feature from the Ministry Planner workspace — not a trimmed-down demo.
Nothing to buy, nothing expires.
Each student or need becomes a numbered tag with its own status — available, claimed, returned, delivered. No more cross-checking three spreadsheets to figure out which tags came back and which families are still waiting.
Generate print-ready tags with QR codes in one click. A family scans the tag they grabbed and it's claimed — no sign-up sheet in the lobby, no Monday data entry.
Share one link and people browse open tags from home — by grade, school, or need — and claim in seconds. No accounts, no passwords, nothing to explain from the stage twice.
Set a tablet at the drop-off table: volunteers punch in the PIN, scan each returned tag, and the board updates instantly. You always know exactly what's still outstanding.
Running more than one drive at once, volunteer scheduling with RSVP links, service planning and events live in the paid plans — $9.99/mo for the whole church. One drive at a time stays free either way.
See pricing →Questions before you dive in
Is the supply drive organizer really free?
Yes. The free plan runs one drive at a time with everything included — the tag board, printable QR tags, the public claim link, the scan station, and the live status page. No credit card and no expiring trial. When one drive wraps up, close it out and start the next.
Does it only work for school supply drives?
No — anything that works as a list of claimable tags works here: food drives, coat drives, Christmas and angel-tree style gift drives, baby bottle campaigns. School supply drives are just where the grade-level supply lists shine.
Do families or church members need an account to claim a tag?
No. The claim board and status page are public links — anyone you share them with can browse open tags and claim one from their phone in seconds. Personal details stay protected behind your drive's PIN.
How do volunteers check returned items in?
Open the scan station link on any tablet or phone at your drop-off table, enter the drive's PIN, and scan or type each tag number as it comes back. The board and the public status page update in real time.
What if we want to run two drives at once?
The free plan is one drive at a time. If you're running a school supply drive and a food drive in the same season, the Plant plan at $9.99/mo removes the limit — and everything from your current drive carries over untouched.
Back-to-school is coming fast.
Set up your drive this week — tags printed, claim link shared, status page live.