Free church planning templates
Thirty templates for Google Sheets, Excel, Google Docs and Word — volunteer schedules, preaching calendars, orders of service, VBS plans. Free to copy. No email wall, no watermark.
Built by the team behind Ministry Planner, which does all of this automatically.
Volunteers & Scheduling
7 templatesChurch Volunteer Schedule
Eight Sundays, every team and position, and the gaps highlighted in red before they become Sunday-morning surprises.
Get it freeVolunteer Sign-Up Sheet
The clipboard classic, done properly — plus a by-task tab that turns green when a job is fully covered.
Get it freeVolunteer Positions & Skills Matrix
People down the side, positions across the top — and the recruiting gaps calculated for you in red.
Get it freeChurch Team Roster & Contact List
Every volunteer’s info in one place — with the two columns most rosters forget: birthdays and emergency contacts.
Get it freeWorship Team Schedule
Eight Sundays, thirteen positions, and the one column that stops you burning out your best three musicians.
Get it freeChurch Sign-Up Sheet
The same twenty jobs across eight Sundays, claimed by whoever opens it — with a live count under every date.
Get it freeVolunteer Handbook
Six short sections and a sign-off page: what a new volunteer needs before their first Sunday, and nothing they’ll skip.
Get it freePreaching & Services
7 templatesPreaching Calendar
Every Sunday through the end of 2027, with the special days already marked — so a sermon series never collides with Mother’s Day again.
Get it freeOrder of Service
One page that answers the three Sunday-morning questions: what’s next, how long does it run, and who’s on.
Get it freeSermon Series Planner
One page per series: the big idea, who it’s for, the week-by-week arc, and everything that has to be ready before week one.
Get it freeSermon Prep Worksheet
Monday to Wednesday: the study, the big idea, the shape — and the four handoffs the rest of your team is waiting on.
Get it freeSermon Discussion Questions
The guide your group leaders needed on Wednesday — including the notes on where the conversation goes wrong.
Get it freeChurch Calendar 2026–27
September 2026 to August 2027, one month per tab, with the church year and the holidays you plan around already marked.
Get it freeBaptism & Dedication Certificate
Three printable certificates — baptism, infant baptism and child dedication — each with its own wording, ready for names and dates.
Get it freeEvents & Outreach
4 templatesVBS Planning Template
Five tabs that hold your whole VBS: the countdown checklist, the budget, the volunteer math, the daily schedule, and the supply run.
Get it freeChurch Event Planning Checklist
From “we should do something this fall” to tear-down — every step, in order, with the ones churches forget built in.
Get it freeDonation & Supply Drive Tracker
What you’re collecting, what’s come in, what’s still needed — and which donors haven’t been thanked yet.
Get it freeVBS Registration Form
The sheet you photocopy and hand to a parent — with the four boxes a VBS form cannot afford to leave out.
Get it freeWorship & Kids
2 templatesWorship Set List & Song Rotation Tracker
Log what you played; the library tells you what you’re overplaying. “Didn’t we just do Goodness of God?” becomes a number, not a feeling.
Get it freeKids Ministry Lesson Plan
One page that lets any volunteer walk into the room ready: what we’re teaching, minute by minute, with the supplies listed.
Get it freeSystems & Follow-Up
10 templatesVolunteer Onboarding & Background Check Tracker
Every volunteer from “I’m interested” to “on the schedule” — with the background check clock running in a column instead of in your head.
Get it freeChurch Attendance Sheet
A register that reads itself backwards — the people who quietly stopped coming, with their phone numbers already next to them.
Get it freeFirst-Time Guest Follow-Up Tracker
Four touches in thirty days, the scripts written out, and a red row the moment one of them is late.
Get it freeChurch Volunteer Application Form
Two pages, every field earning its place — including the box half the forms on the internet leave out.
Get it freeChurch Volunteer Role Description
The role, the training, and the two sections every other church role description leaves out.
Get it freeChurch Offering Count Sheet
Two people count, two people sign, and the difference line gets explained before anyone goes home.
Get it freeChurch Board Meeting Minutes & Agenda
Minutes with your quorum number printed on the page — the one line that decides whether a decision counts.
Get it freeChurch Membership Directory
The whole congregation in one sheet — per person, grouped into households, with the two columns every church wishes it had started with.
Get it freeChild Safety Policy
A child protection policy you fill in, not write from scratch. A starting point for your insurer or attorney to review, not legal advice.
Get it freeMembership Record
One page per member: who they are, who they live with, when they were baptized and joined, and where they serve.
Get it freeThe scheduler, supply-drive organizer and volunteer roster are also free tools — the real app, no credit card.
Explore the free tools →When the spreadsheet stops scaling
Keep the templates as long as they work. Here is what changes when the same information lives in Ministry Planner instead.
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