For the Church Treasurer
The counting, the deposit, the statements —
from one ledger that balances.
You are the one who stays after everyone else has gone home, counting the plate with one other person because that is how it should be done. Ministry Planner gives you a ledger that holds Sunday's cash and the online gifts together, prints the count sheet and the deposit slip, and produces January's statements without a single export.
The Problem
Two systems, and neither of them agrees.
- Sunday, 12:40pm
You and one other person count the plate in a locked room, write the totals on a paper sheet, and both sign it. That part works — it is the only part that does.
- Monday
The cash and checks get typed into one system. The online gifts live in another, run by a vendor whose bill goes up the more your church gives.
- All year
Nobody can answer 'what has this household given?' without opening two screens and trusting that the names match.
- January
Statements get rebuilt from two exports and a spreadsheet, and every mismatch is yours to chase before the deadline.
None of that is a counting problem. It is a two-ledgers problem — and it goes away when the gift and the person are the same record.
The Count Sheet
The sheet your two counters actually sign.
Every check with its number and the fund it was written for, the loose plate cash, the totals broken out by fund, and a declared-versus-entered line that says IN BALANCE or tells you exactly what it is out by. Printed from the batch you just entered — not rebuilt in a spreadsheet afterwards.
A real Ministry Planner workspace — not a mockup.
Built for the person who counts it
The Monday workflow, kept exactly as it is.
Batches, count sheets and deposit slips
Enter Sunday's giving as a batch that will not close until it balances. Print a count sheet with a signature line for each counter, and a deposit slip grouped the way your bank actually wants it. Entering cash and checks is free and always will be — we never charge a church for its own counting.
- A batch that refuses to close out of balance
- Count sheets with two counters and two signatures
- Deposit slips that match what goes in the bag
- Free — cash and check entry is never metered
Payouts that reconcile to the cent
Every deposit that lands in your bank is matched back to the individual gifts that make it up. Anything that does not tie out is raised as an exception you can look at, rather than quietly absorbed into a number that is almost right.
- Each payout matched to the gifts inside it
- Stripe's fee and ours recorded separately, per gift
- Exceptions surfaced, never silently swallowed
- A figure you can tie to the bank statement
Year-end statements in one run
One run covers online gifts and the cash and checks you typed in, because they were never in separate systems to begin with. Statements carry your church's legal name, EIN and the IRS acknowledgment wording, and you review the whole run before anything is sent.
- Card, cash and check on one statement, from one ledger
- Legal name, EIN and required no-goods-or-services wording
- Review the full run before a single one goes out
- Donors can pull their own copy any time
Separation of duties, actually enforced
Giving access is granted person by person and is completely separate from the rest of Ministry Planner — being an administrator grants nothing here. Refunds and large-gift approvals need a second person by design, and every sensitive action is written to an append-only audit log.
- Giving permissions independent of every other role
- A second approver required where it should be
- An audit log that can be added to but never edited
- Most staff cannot see giving at all — no padlock hinting either
Free templates
Not ready to move your books? These are the sheets churches rebuild every year anyway — free, no email wall.
Counted by two, recorded once, reconciled to the cent.
Giving costs 0.5% per online gift with no monthly fee, and nothing at all for the cash and checks you enter yourself. Your church keeps its own Stripe account and its own money — we never hold it.
Stop reconciling two systems that disagree.
One ledger for the plate and the card, and a January you are not dreading.
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