Manage the people who serve: one directory with contact info, team membership, serving positions and tags, that stays current because everyone works from the same copy. Import your spreadsheet in minutes and retire it for good. (Putting them on a schedule is its own free tool — see below.) Free, for real.
Import your people. Upload the spreadsheet you already have — names, emails, phones come straight in. Duplicates are skipped automatically.
Organize your team. Put people on your serving team and tag what they can do — sound, vocals, greeting, check-in, preschool.
Keep it current, together. Your whole staff works from the same roster. Export back to a spreadsheet any time — your data is never locked in.
This is the real feature from the Ministry Planner workspace — not a trimmed-down demo.
Names, phones, emails, campuses, tags, and serving history — searchable and filterable instead of buried in tab seventeen of a spreadsheet only one person understands. Add someone once and every list they belong to updates.
The Positions board turns your roster into a serving depth chart: every role in a column, every trained person tagged to it. The question 'who else can run sound?' finally has an instant answer.
Your roster lives alongside a team space with chat, docs, and projects — so the people list and the conversation about the people are finally in the same place.
Nothing to buy, nothing expires.
Service planning, the teaching calendar, events, groups, extra teams, campuses and PCO/CCB sync live in the paid plans — $9.99/mo for the whole church, no per-volunteer fees. The roster stays free either way.
See pricing →Yes. The free plan gives you the real Ministry Planner people directory and positions board — free for 1 team and up to 50 volunteers, no credit card, no expiring trial. Paid plans (from $9.99/mo) add more teams and the rest of the workspace.
Yes — upload a CSV with names, emails, and phone numbers and your roster is populated in about a minute. Duplicate emails are skipped automatically, and you can export everything back out any time, so there's no lock-in.
Scheduling is its own free tool. If putting people on a schedule with RSVP links is what you're after, sign up for the free scheduler instead — it includes this entire roster plus the scheduling boards, so you get both. This page's plan is for churches that just need the directory.
No — and those are the three things “volunteer management” can mean elsewhere, so it is worth saying plainly. Ministry Planner does not run or store background checks, does not host an application workflow, and does not log volunteer service hours. What it manages is who your volunteers are, what teams they are on, and which roles they are cleared to serve. If you need the other three today, our free Volunteer Onboarding & Background Check Tracker and Volunteer Application Form templates cover them in a spreadsheet.
No — the roster is a staff tool. Only the people you invite to your workspace can see it, and personal details stay inside your church's account.
The free plan caps at 50 people; the Plant plan at $9.99/mo raises the limits and adds up to 3 teams. Everything you've entered carries over exactly as it is.
Import your people in minutes and give your whole staff one roster that's always current.
